Many people end up at a certain point within their life searching for a task management software to greatly help them refocus and keep their finger tips about what is important. Task management products organize, schedule and make sure that tasks get done promptly. On short it can boost your productivity. By being better organized and more focused on everything you have to do, you save time and reduce stress.Good task and project management software was hard to find a few years ago when people were using Outlook. Nowadays productivity is becoming almost an obsession of geeks everywhere, so the increasing obtain such tools generated a big base of good task and project management solutions. There are a great number of choices to greatly help manage the tasks, which range from standalone applications to web-based services.Exactly what are users looking for?Most of them are actually looking for a personal organizer application to place some order within their busy and messy life. "Initially, I somehow managed to keep everything in my own head. Then, when i began to take on more projects, I realized that I needed an activity management system to keep me organized and focused." says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the form of the so called "To Do List" applications where users develop a list of tasks for which they set a start date, some deadlines and a priority - something very simple.The Getting Things Done (GTD) methodologyAlmost all of the to-do-list applications nowadays adopt, to 1 degree or another, the GTD approach to task management according to the work-life management system by David Allen that delivers concrete solutions for transforming overwhelm and uncertainty into a system of stress free productivity. Apps vary as to how tightly or loosely bound to GTD they're. The issue, though, with TO ACCOMPLISH lists and personal organizers is that are only good for your projects. Task management or task tracking software is a lot more than just a to-do list. In a business most of the tasks are collaborative and require multiple team members to fulfill several tasks in a single project. In cases like this you need a credit card applicatoin where assignments could be made, all tasks could be tracked, and completed work could possibly be archived. This is the true task management tool. Users sometimes have to manage multiple projects and delegate work to resources, schedule tasks with time and even create plans. That is a further step to an upper level: project management or project planning software.Why do we are in need of an activity management application?Each day we spend more often than not on urgent but low priority tasks while the most significant ones get delayed until a later date. Unfortunately, that "a later date" might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of most important work gets completed if you try to figure out the 20% of high priority tasks. Basically a highly effective task management software must provide you with the best way to get these top 20% of important tasks for a effective project management process. That is a major problem with task management applications: they might need an excessive amount of effort on users part. You can easily spend too much time on organization, rather than enough on getting things done. Too many apps spoil the productivity. Task management apps should flow, should make using them easier than writing things down on a bit of paper.Benefits of an activity management toolhelps you to organize, assign and prioritize tasksenables you to establish goals and milestones also to manage deadlinesno need to remember all tasks and more productivity using remindersentire work integration, effort delegation for increased efficiency and reduced coststhe breakdown of complex tasks into smaller deliverables that can be controlled with minor difficultyA task management software can be an essential component for organizational and business operations and may make managing the project simpler.