Many people end up at a certain point in their life looking for a task management software to greatly help them refocus and keep their finger tips on the most important thing. Task management products organize, schedule and make sure that tasks get done promptly. On short it could boost your productivity. When you are better organized and much more focused on everything you want to do, you save time and reduce stress.Good task and project management software was hard to find a couple of years ago when people were using Outlook. Nowadays productivity is becoming almost an obsession of geeks everywhere, so the increasing request for such tools generated a large base of good task and project management solutions. There are a great number of choices to help manage the tasks, which range from standalone applications to web-based services.What exactly are users looking for?Most of them are in fact looking for a personal organizer application to place some order in their busy and messy life. "Initially, I somehow managed to keep everything in my head. Then, when i began to undertake more projects, I realized that I needed a task management system to help keep me organized and focused." says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the proper execution of the so called "TO ACCOMPLISH List" applications where users develop a list of tasks for which they set a start date, some deadlines and a priority - something very easy.The Getting Things Done (GTD) methodologyMost of the to-do-list applications these days adopt, to one degree or another, the GTD approach to task management according to the work-life management system by David Allen that provides concrete solutions for transforming overwhelm and uncertainty into a built-in system of stress free productivity. Apps vary as to how tightly or loosely bound to GTD they're. The issue, though, with TO ACCOMPLISH lists and personal organizers is that are only good for your projects. Task management or task tracking software is a lot more than only a to-do list. In a business most of the tasks are collaborative and require multiple team members to satisfy several tasks within a project. In cases like this you need a credit card applicatoin where assignments could possibly be made, all tasks could possibly be tracked, and completed work could possibly be archived. It is a true task management tool. Users sometimes have to manage multiple projects and delegate work to resources, schedule tasks in time or even create plans. This is usually a further step to an upper level: project management or project planning software.Why do we are in need of an activity management application?Every day we spend more often than not on urgent but low priority tasks as the most important ones get delayed until a later date. Unfortunately, that "a later date" might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of all important work gets completed if you try to find out the 20% of high priority tasks. Basically a highly effective task management software must give you the best way to get these top 20% of important tasks for a effective project management process. This is usually a significant problem with task management applications: they might need an excessive amount of effort on users part. It is easy to spend too much time on organization, and not enough on getting things done. Way too many apps spoil the productivity. Task management apps should flow, should make using them easier than writng down things on a piece of paper.Benefits of a task management toolallows you to organize, assign and prioritize taskslets you establish goals and milestones and to manage deadlinesno need to remember all tasks and more productivity using remindersentire work integration, effort delegation for increased efficiency and reduced coststhe breakdown of complex tasks into smaller deliverables which can be controlled with minor difficultyA task management software is an essential component for organizational and business operations and may make managing the project simpler.